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Writer's pictureAmanda Fok

Building a Support Network: The Power of Teamwork and Asking for Help




As an MC, we often face various challenges during events or presentations—ranging from technical issues and venue changes to sudden schedule alterations. While we aren’t the event production company and don’t have full control over every detail, nor the choice of whom we collaborate with, that doesn’t mean we can’t build and leverage a strong support network. Even when we don’t get to choose our collaborators, teamwork and effective communication are still essential for success. Here are some practical tips on maximizing the support network available to you, even within limited control.


1. Build Relationships Early: Proactive Communication


Even if you don’t have a say in choosing your collaborators, you can take the initiative to establish good relationships with them. Before the event, take time to introduce yourself to key personnel such as sound technicians, lighting operators, venue managers, and backstage staff. A brief, friendly introduction helps them remember you and makes them more likely to assist you when it matters most. A collaborative atmosphere encourages team members to step in during unexpected situations.


2. Clarify Roles and Respect Expertise


As an MC, it's important to understand and respect the expertise of each team involved. For example, when technical issues arise, rely on the sound and lighting teams rather than trying to fix things yourself. Respecting others' expertise and clearly communicating your needs promotes better collaboration and efficient problem-solving.


3. Develop Contingency Plans Together


Before the event, discuss potential scenarios and backup plans with your collaborators. Even if you don’t control every aspect, understanding how each team responds to issues—like what the sound team’s Plan B is or how the lighting team handles emergencies—helps you stay composed during unexpected moments. A well-coordinated contingency plan, even across different teams, can form a cohesive and reliable support network.

4. Observe and Act: Know When to Seek Help


Being proactive in seeking assistance is crucial when issues arise. During an event, learn to observe each team’s response and know who to reach out to when problems occur. For instance, if there’s a sound issue, find the sound technician immediately rather than attempting a fix yourself. Asking for help is not a weakness but a critical part of building and utilizing a strong support network.


5. Express Gratitude and Maintain Relationships


While post-event debriefs might not always be possible, expressing gratitude can maintain positive relationships. Take a moment after the event to thank each team member for their contributions. Even a simple “Thank you, it was great working with you today” shows appreciation and respect, helping to foster trust and build a solid network for future events.


Conclusion


As an MC, you may not control every aspect of an event, but you can build a strong support network by respecting each team’s expertise, proactively seeking help, and maintaining positive relationships. The power of teamwork and asking for assistance allows you to face challenges with confidence, maximizing the impact within your limited sphere of control. I hope these insights help you make the most of every collaboration opportunity and enhance your performance in future events.




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